ADMINISTRATIVE ASSISTANT I (FULL)
Perform routine clerical and administrative functions such as
scheduling appointments, organizing and maintaining paper and electronic files,
providing information to callers, inputting information in Quickbooks,
communicating with co-workers, and assisting the Administrative Manager.
- Knowledge of
administrative and clerical procedures and systems such as word processing,
Quickbooks, managing files and records, and other office procedures and
and Personal Service -
Knowledge of principles, processes, services and general knowledge of HVAC
equipment for providing customer services. This includes customer needs
assessment, meeting quality standards for services and evaluation of customer
Knowledge of the structure and content of the English language including the
meaning and spelling of words, rules of composition, and grammar.
with Departmental Managers – Knowledge of when to refer decisions to Departmental Managers and
making other Departmental Managers aware of situations that may require their
Speaking - Talking to others to
convey information effectively and politely.
Giving full attention to what other people are saying, taking time to
understand the points being made, asking questions as appropriate, and not
interrupting at inappropriate times.
Coordination - Adjusting actions in
relation to others' actions.
Understanding written sentences and paragraphs in work related documents.
Managing one's own time and the time of others.
Writing - Communicating effectively
in writing as appropriate for the needs of the audience.
The ability to listen to and understand information and ideas presented through
spoken words and sentences.
The ability to communicate information and ideas in speaking so others will
The ability to read and understand information and ideas presented in writing.
The ability to communicate information and ideas in writing so others will
The ability to tell when something is wrong or is likely to go wrong. It does
not involve solving the problem, only recognizing there is a problem.
or Improve Reputation of Company – The ability to maintain or improve the Company’s reputation in
an ethical way through the interaction (speaking, physical, written) of
customers and employees.
of confidential business information – Protect the confidential business information, trade secrets,
customer information, and non-disclosure information that will be exposed in
day-to-day work activity.
with Supervisors, Peers, or Subordinates - Providing information to supervisors, co-workers, and
other Departmental Managers by telephone, in written form, e-mail, or in
With Computers -
Using computers and computer systems (including hardware and software) to set
up functions, enter data, or process information.
Observing, receiving, and otherwise obtaining information from all relevant
Administrative Activities - Performing day-to-day administrative tasks such as
maintaining information files and processing paperwork.
Decisions and Solving Problems - Analyzing information and evaluating results to choose the
best solution and solve problems.
Minimum Qualifications (Knowledge/Skills/Experience/Licenses/Certificates)
Minimum 2 years in Administration position(s)
Ability to type more than 50 WPM
Excellent customer service skills
Excellent phone skills
Pay is based on previous
experience and can be discussed during the interview process.
Benefits include health,
dental and vision insurance is available immediately. Employee’s insurance is
covered, family members added to the insurance will be paid by the employee.
Comfort Heating & A/C,
LLC offers a 401K retirement savings program through First Interstate Bank, if
Paid holidays are
effective immediately upon hire.
Paid vacation time is
offered after the probationary status is over, 12 months from the hiring date.